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Consulting on switch to HR electronic document management

We provide comprehensive support for employers seeking to switch to HR electronic document management
A ready-made plan to switch to HR electronic document management based on the HR processes already in place in your company

Well-drafted HR documents that will help avoiding claims from state agencies and possible conflicts with employees

Business requirements for HR electronic document management considering the specifics of your business and internal requirements

Employees save time in searching for a contractor that provides HR document management, negotiations and contract conclusion

The optimal electronic document management system on the market meeting your business requirements

We offer

Our professional support upon deployment of the system minimizes the risks of errors in the settings of the HR electronic document management system

Consulting at all stages of the switch speeds up the implementation of HR electronic document management

Quick and clean switchover to HR electronic document management thanks to our professional consulting at all stages of the project

Ability to select only the service module that your company needs

Opportunity to engage the professional SberSolutions team at any stage of the switch to HR electronic document management

Scope of services

Analysis of current HR processes
  • Reviewing HR processes
  • Reviewing existing document management arrangements
  • Drafting an opinion and action plan
Methodology development
  • Compiling a list of HR documents that will be converted into electronic forma
  • Preparing notices of switch to HR electronic document management (addressed to employees)
  • Developing regulations (if not already available):
✓ Regulations on use of digital signatures by employer and employees;
✓ Regulations establishing the procedure for employer's processing of work-related electronic documents and documents containing personal data;
  • Monitoring employees' acknowledgement of documents against their signature
  • Preparing amendments to internal regulations, employment and other contracts following the switch to HR electronic document management
  • Mapping HR processes
    Business requirements for setting up HR electronic document management
    • Describing HR processes for setting up electronic document management system
    • Developing a document management module
    • Defining business requirements for electronic document management system taking into account the particularities of your company
      Selection of contractor for implementation of electronic document management system
      • Reviewing the requirements for purchasing process in the company
      • Defining the requirements for contractor
      • Pre-selecting contractors
      • Conducting meetings with the representatives of shortlisted companies
      • Reviewing contract if necessary
        SberSolutions supervision
        • Reviewing and providing recommendations for contractor technical specifications
        • Participating in meetings with vendor
        • Participating in testing and preliminary operation
        • Monitoring the result of implementation of electronic document management system

        How we solve problems

        Internal center of expertise and methodology
        Own reliable IT infrastructure
        Own successful experience implementing electronic document management system
        Access to Sberbank's best HR electronic document management practices
        Service continuity and data access 24/7
        Regular international quality management system certification audits
        Activity-specific centers of expertise and quality control system
        High level of cybersecurity
        Contact us
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